Box 418
Folder 1: Historical Program Files, (1949-1950)
▪ Activity Reports: number of purchase actions of a contractor and receipts
Folder 2: Historical Program Files, (1949-1950)
▪ Activity Reports/ Industrial mobilization planning: transfer of contracts from arsenals to the Ordnance District for administration
▪ Ending contracts that they cannot afford/ do not see as necessary, requests for allocation of companies, production status of companies
▪ Relations with contracting officers and possible contractors
Folder 3: Historical Program Files, (Jan 1950- April 1950)
▪ Activity Reports/ Industrial Mobilization Planning
- Status of contracts, inspection reports
Folder 4: Research and Development Administration Files
▪ Progress Report on Program for Allocation of Capacity in Industrial Facilities (Monthly 1949 and 1950)
Folder 5: Research and Development Administration Files
▪ Status of Workload-Industrial Mobilization Planning Program (1949-1950)
▪ Classified Directory for Research and Development Facilities (31 Oct 1949)
▪ Georgia Institute of Technology Brochure (23 June 1950)
- Facilities and capabilities for research at Georgia Tech
Folder 6: Research and Development Administrative Files, Correspondence 1949-1950
▪ Research on using titanium and its alloys
▪ Negotiations about listings in the Directory for Research and Development Facilities
▪ Letters to the companies to whom the brochure was sent
▪ Catalogue of Industrial, Agricultural, and Related Research Facilities in Florida (Published 1946, Revised 1948)
Folder 7: Research and Development Administrative Files
▪ Research and Development Brochure Correspondence (A thru B)
- Ordnance sends a list of needs, company lists its production areas, Ordnance decides which area the company will be involved in, and then company can accept or decline the Ordnance’s choice for their plant
- No specific projects, just compiling a list for Ordnance use in the future
- Art-Tex Paint Company Brochures
Folder 8: Research and Development Administrative Files
▪ Research and Development Brochure Correspondence (C thru D)
- Correct Craft, Inc Brochure
Folder 9: Research and Development Administrative Files
▪ Research and Development Brochure Correspondence (E thru G)
Folder 10: Research and Development Administrative Files
▪ Research and Development Brochure Correspondence (H thru L)
Folder 11: Research and Development Administrative Files
▪ Research and Development Brochure Correspondence (M thru O)
Folder 12: Research and Development Administrative Files
▪ Research and Development Brochure Correspondence (P thru R)
- Paul Prigg Air Drive Boats Brochure
Folder 13: Research and Development Administrative Files
▪ Research and Development Brochure Correspondence (S)
- Supreme, Inc Brochure
Folder 14: Research and Development Administrative Files
▪ Research and Development Brochure Correspondence (T thru Z)
▪ Articles from Southern Regional Research Laboratory: “Stabilization of Cellulose Nitrate with Ammonia”, “Acetylated Cotton: Highly Resistant to Rotting”, “Service Test of Copper Treated Cotton Sandbags”, “Weather Protective Treatments for Cotton Duck”, “The Soil Burial Test for Rot-Proofed Cotton Fabrics”, “The Role of Chemistry in Adapting Peanuts to New Uses”
Folder 15: Research and Development Administrative Files
▪ Research and Development Lists Sent in by Various Organizations (1949-1950)
Folder 16: Research and Development Administrative Files
▪ Phase I Study (1949-1950)
- A Survey of Alternate High Volume Production Methods of Manufacturing 3.5” Rocket Motor Body
Folder 17: Research and Development Administrative Files
▪ Stand-by Facilities—1949
Folder 18: Research and Development Administrative Files
▪ Mobilization (1949-1950)
▪ In the event that mobilization occurs, the Ordnance District must have a Command Facility and they must make sure the companies they have just contracted can effectively mobilize
Folder 19: General Orders, 1946
▪ Board and Committee Assignments
▪ District Chief Appointed
▪ Officer Positions Appointed
Folder 20: History of the Personnel Branch, 1946
▪ Reduction in Force Planning
Folder 21: Report of District Activities, 1948-1949
▪ Industrial Mobilization Planning
▪ Training For Ordnance Reserve Officers
Box 419
Detailed history of the Birmingham Ordnance District from 1923 until 1945. Each book gives a detailed record of the Ordnance District—reports on each division, the status of contracts (termination, initiated, suspended, continuation), the status of ammunition, small arms, artillery, tank and automotive production, machine tool transfers, and a general report on the labor, personnel, and public relations of the Ordnance District; CONTINUES INTO BOX 420
History of the Birmingham Ordnance District, August 1923- December 1942
▪ The BOD was originally a sub-district of the Cincinnati District in March 1918, but after WWI Birmingham was split into its own district (August 1923)
- Artillery ammunition center
- Life Magazine Article about Birmingham Steel Oct 1942
▪ 1924 the office was set up—embrace Florida, Georgia, Alabama, Mississippi, and Louisiana
▪ Contracted Private Companies to do Government Munitions Production
▪ Mobilization Plan of the Birmingham Ordnance District
▪ Survey industry and resources to determine the districts capacity for the production of material
▪ Shells were the most abundant war item to come out of the Birmingham Ordnance District
▪ Artillery-- list of the types and contracts of companies producing
▪ Small Arms—list of the types and contracts of companies producing
▪ Tank and Automotive—started in Sept. 1942
- Lists of contracts
▪ Research and Development
- Cast Iron Shell Bodies
- Practice Hand Grenades
- Casting Centrifugally and Vertically Tubes for the 75MM M1A1 Pack Howitzer—most outstanding research
- Experimental Ventilating Equipment for Medium Tanks
▪ Small War Plants
▪ Power and Fuel
- Prevent fuel shortages and thus delay in government contractors manufacturing
▪ Plant Protection and Safety
▪ Machine Tools
▪ Scrap Control
▪ Organization Diagram of the Birmingham Ordnance District
▪ General Orders
- Organization of the BOD
- Decentralization into Sub-Offices—New Orleans and Atlanta, 1942
History of the Legal Division of the Birmingham Ordnance District, 1941-1943
▪ Duties
- Contracts
- Reports on Tax Amortization Applications
- Legal Opinions and Legal References
▪ Each Quarter of each year the organization and the problems are discussed
▪ Information for Contractors
▪ Status of Contracts, Leases, Supplements, and Change Orders
- Detailed list of companies and their contractual agreements
▪ Tabulation of Contractual Documents
History of the Birmingham Ordnance District, January-March 1943
▪ Contracts were started and terminated based on need or poor performance
▪ The Flaming Bomb Club was reorganized as an employee social organization
▪ Public Relations
- The B.O.D has taken every opportunity to bring the public the story of the B.O.D—and what is does and its effectiveness
▪ Little to no labor problems
▪ Contract Negotiation and Cancellation Procedures
▪ Time Sheet Examples for Employees
▪ Reports on the Production of shells, bombs, small arms, fuzes, boosters, etc. as well as Active Contracts
▪ Quality control and levels went under criticism
▪ Sub-Office Report
History of the Birmingham Ordnance District, April-June 1943
▪ Major problems in conservation and maximum use of manpower\
▪ Women in 1943 are up in numbers at the ordnance
- Had a goal of 60% and they have exceeded this with 61.17% in the field and 70% as office personnel
▪ Discussion of the problems of adjusting prices and making sure that businesses are not benefiting and making excessive profits on the war time boom
▪ Very few labor problems
▪ List of Awards made
▪ Contract Termination
▪ The two sub-districts were abolished in June 1943
▪ Civilian Personnel Handbook attached
▪ The Power and Fuel Division was dissolved in 1943
▪ American Mechanist pamphlet about Shell Made in Small Shop
History of the Birmingham Ordnance, July-September 1943
▪ The War Department Manual for Renegotiation was published
▪ Newspaper ran an exclusive section about Ordnance and Industry that brought public support and knowledge
▪ Strike in July 1943 at Kilby Steel Company, but it was ended before the Ordnance was called to intervene
▪ Above 60% employment of women
▪ Research about “Commercial Use Possibilities in the Steel Industry For an Aluminum-Silicon Alloy Produced from Non-Strategic Raw Materials”
History of the Birmingham Ordnance District, October-December 1943
▪ Labor strikes in December 1943
▪ Detailed chart of Active Contracts and their monthly production
History of the Birmingham Ordnance District, January-March 1944
▪ Running the best it has ever operated in its years of service
▪ Detailed chart of Active Contracts and their monthly production
▪ Strike at the Sloss-Sheffield Steel and Iron Company
▪ Strike at the American Cast Iron Pipe Company
▪ Contract Termination Authorizations
History of the Birmingham Ordnance District, April-June 1944
▪ Detailed chart of Active Contracts and their monthly production
▪ Companies were assisted with manpower problems and wage problems,
- The Ordnance negotiated and most men were back to work within 24 hours
▪ List of contract continuations
▪ Terminated contracts and negotiations
▪ Increase in field personnel
▪ Standardized Inspection Handbook
▪ Shell production was increased
History of the Birmingham Ordnance District, July-September 1944
▪ War Production during this quarter fell way behind schedule
- Several factors: lethargy of workers, flight of workers to peace-time jobs, absenteeism, breakdown of morale, shortage of manpower, requirements of selective service
▪ Set up a Special Planning Unit to plan and coordinate demobilization and reconversion planning
▪ Labor problems are contributing to production falling off schedule
▪ List of terminated contracts
▪ List of completed contracts
▪ Review of production control, efficiency, completeness
▪ Detailed chart of Active Contracts and their monthly production
History of the Birmingham Ordnance District, October-December 1944
▪ War time production up, but efficiency down
▪ Detailed chart of Active Contracts and their monthly production
Box 420
History of the Birmingham Ordnance District, January-March 1945
▪ Detailed chart of Active Contracts and their monthly production
▪ Speeding up production and more contract awards made
▪ Several strikes, but all negotiated very quickly
▪ Production Achievement Score back up to 76%
History of the Birmingham Ordnance District, April-June 1945
▪ Because of VE day, all production became focused on the Pacific Theatre
▪ Lost a lot of manpower hours because of strikes in the district
▪ Rising amount of contracts terminated because of VE Day
History of the Birmingham Ordnance District, July-September 1945
▪ On VJ Day (August 14), notices of termination were sent to all contractors
▪ Established the Demobilization Planning Committee
▪ Plant clearing schedules
▪ Final numbers of production for the Birmingham Ordnance
History of the Birmingham Ordnance District, October-December 1945
▪ Contract termination and final negotiations
▪ All contracts were settled by January 1946
Folder 1: BOD Organization
▪ Historical Background of the Ordnance District
▪ Problems and Operations as of September 1935
▪ List of Personnel, descriptions of jobs, and division of labor
Folder 2: Procedure
▪ Contract Termination Procedure (4 March 1944)
▪ Manual of Supply Control Procedures for “S” Items
▪ Legal Divisions
▪ Procedure for Effecting Termination on VJ Day
- Including procedure to dispose of contractor owned inventories and surplus property
- Interdistrict relationships upon termination and settlement
- Procedures for placing equipment in storage
- Notice to inspectors of termination
- Experimental program for simplifying termination procedures
- Procedure for acquiring property for government account through terminated contracts
Folder 3: Policy
▪ Loss on Facilities
▪ Pay for employees and severance pay on August 15-16, 1945
▪ Contract Termination Negotiations
▪ Direct Settlement of General Electric and General Motors
▪ Experimental program for simplifying termination procedures
▪ Contract Settlement Act signed by President July 1944
▪ Authorization of Prime Contractors to Settle Termination Costs with Sub-Contractors
▪ New Termination Article
▪ Policy on Partial Termination Payments
▪ Principles for Determination of Costs upon Termination of Government Fixed Price Supply Contracts
Folder 4: Monthly Reports of Activities, 1941
▪ Contract Procurement
▪ Inspections
▪ Personnel
▪ All activity being performed monthly at the Birmingham Ordnance District
Folder 5: Procurement Division Memorandums
▪ Index at the front of the folder with brief explanations of the memorandums from June 1941-January 1942
Folder 6: Inspectors Memorandums
▪ Numerical, alphabetical, and sectional indexes with brief explanations of 72 memorandums from March 1941-July 1942
Folder 7: Monthly Report of Activities, 1942
▪ General, Industrial Service, Personnel Field Service, Contract Data
Folder 8: Monthly Report of Activities, 1943
▪ General, Industrial Service, Personnel Field Service, Contract Data
▪ Monthly Reports now marked as Restricted
Folder 9: Monthly Report of Activities, 1944
▪ Itinerary for the Inspection Trip of Lt. General Knudsen and Party (Feb 1943)
- Map of Ordnance Establishments not administered by BOD
▪ Narrative Report and Statistical Summary
Folder 10: History of Contractors, as submitted December 1944
▪ Table of Contents lists all the Contractors
▪ Experience of the contractor is discussed
- Southern States Equipment Corporation includes diagrams of production
Folder 11: History of Contractors, as submitted August 1943
▪ Table of Contents lists all the Contractors
▪ Experience of the contractor is discussed
Folder 13: History of Contractors, as submitted March 1945
▪ Table of Contents lists all the Contractors
▪ Experience of the contractor is discussed
Folder 14: Historical Information on Lend-Lease Activities, 15 Feb 1945
▪ Majority of the contracts were Defense Aid Contracts
▪ Only problem was with the Dorsey Brothers Contract
Folder 15: History of the Legal Division, 1941-1943
▪ See book in Box 419
Folder 16: Historical Records
▪ Quarterly Historical Reports
▪ Correspondence between Historical Officer and the contractors in order to compile quarterly historical reports until the termination date of 1 September 1945
- At this time the historical reports will become semi-annual
▪ These become the bound books in boxes 419-420
Folder 17: Monthly Report of Activities, 1945
▪ General and Statistical Summary
Box 35
Folder 1: Historical Program Files, 1949-1950
▪ Monthly Activity Reports
- Status of contracts for inspection and administration
Folder 2: Historical Program Files, June 1950- August 1950
▪ Weekly Activity Reports
- Status of contracts for inspection and administration
Folder 3: Historical Program Files, September 1950- December 1950
▪ Weekly Activity Reports
- Status of contracts for inspection and administration
Folder 4: Historical Program Files, January-June 1949
▪ Report of District Activities
- Industrial Mobilization Planning
- Notified of approval of Tentative Allocations of Industrial Capacity in selected plants in the Ordnance district
Folder 5: Installation and Facility Security, 1950
▪ Companies, Ammunition Contractors cleared for classified contracts
▪ Industrial Security Program Summary
▪ Visits of Foreign Nationals to Industrial Plants
▪ Clearance of Facilities
▪ Establishment of Loyalty Security Hearing Boards
▪ Intelligence Reports
▪ Security Investigation of Personnel
▪ Counterintelligence Investigative Agencies
▪ Annual Renewal of Secrecy Agreement
Folder 6: Industrial Mobilization and Procurement Planning Files, 1950
▪ Combat Vehicle Program
- Detroit Arsenal Combat Vehicle Allocation Planning
▪ Outline of Phase I Planning Studies:
- Obtain a planned peacetime program which will enable industry to expand and provide the Ordnance Department with essential material for M-Day
- Look at what will facilitate and expedite manufacturing
- Tank Program at Detroit Arsenal
Folder 7: Industrial Mobilization and Procurement Planning Files, 1950
▪ Engineering Studies on Production of T40, T42 and X209B2 JATOs
Folder 8: Industrial Mobilization and Procurement Planning Files, 1949-1950
▪ Industrial Mobilization Planning
- Facilities, specifically Multi-Plant Suppliers
- Production capabilities
- Production assignments
- Field Director Ammunition Plants Map
Folder 9: Industrial Mobilization and Procurement Planning Files
▪ Phase I Planning Studies
- Industrial Mobilization Conference, 22 Sept. 1949
- Notes on Industrial Mobilization Planning Studies
- Outline of Phase I Planning Studies
- Outline of Program of Planning Studies Covering Industrial Preparedness Measures, 17 Oct. 1947
- Schematic Presentation of Results of Phase I Study
Folder 10: Industrial Mobilization and Procurement Planning Files
▪ Phase II Study- Sight, M74 and Sight, Front M26
- Phase I Production Study
- Scope of the Phase II Project
Folder 11: HQ Third Army Misc. Correspondence, 1950
▪ Ceremonies of retirement
Folder 12: Reports, 1949-1950
▪ Report of Contractor Hardship Cases
▪ Award of Restricted Contract
▪ Real Estate Requirements, Fiscal year 1951
Folder 13: Unit Mobilization Plan, 1949-1950
▪ Industrial Division Branch Mobilization Plans
▪ Birmingham Ordnance District Unit Mobilization Plan
▪ Training of Reserve Officers Assigned to Birmingham Ordnance District
Folder 14: Report of Classified Contracts, 1949-1950
▪ Monthly Reports of Companies that have classified contracts with the Birmingham Ordnance District
Folder 15: Case of Emelle S. Smothers v. Southern Household Products Co., 1949-1950
▪ Subpoena to produce documents in this case
▪ No indication of fraud against the government
Folder 16: Crimes, Offenses, and Domestic Subversive Activities, 1949-1950
▪ Listing of Contractors, Firms, and Individuals suspended, disqualified, debarred, or ineligible under ASPR
▪ Joint Army and Air Force Procurement Circular
Folder 17: Plants- General Correspondence, 1949-1950
Folder 18: Press Releases
▪ Public Statement Concerning Foreign Policy or Military Policy, 12 December 1950
Folder 19: Personnel- Miscellaneous
▪ Policies on the use of civilian personnel
▪ Procedure for handling cases of alleged perversion
▪ Civilian personnel recruitment and new employment
Box 98
Fiscal, Purchasing, and Inspection Files, 1949-1950
Folder 1: W.G. Avery Body Co., 1950
▪ Supplemental Agreement
Folder 2: W.G. Avery Body Co. Fiscal File, 1950
▪ Partial Payment Records
▪ General Correspondence Pertaining to Funds
Folder 3: W.G. Avery Body Co., 1950
▪ Acceptance of Contract
Folder 4: Fontaine Truck Equipment Co., Inc. Inspection File, 1950
▪ Settlement Agreement
▪ Jurisdiction Transfer Acceptance
Folder 5: Fontaine Truck Equipment Co., Inc., 1950
▪ Settlement Agreement
▪ Termination Settlement
Folder 6: Robbins Tire & Rubber Co. Inc., Purchasing File, 1950
▪ Signed copy of contract and bond
▪ Original of all correspondence from contractor
▪ Copies of all correspondence to contractor
Folder 7: Robbins Tire & Rubber Co. Inc., Fiscal File 1950
▪ Copy of Contract
▪ Partial Payment Records
▪ General correspondence pertaining to funds
Folder 8: Robbins Tire & Rubber Co. Inc, Inspection File, 1950
▪ Copy of Contract- necessary change orders and supplements
▪ Correspondence with contractor and resident inspectors
▪ Copies of Vendor’s Shipping Documents
▪ Shipping Instructions
Folder 9: Robbins Tire & Rubber Company, 1950
▪ Contract
Folder 10: Robbins Tire & Rubber Company, 1950
▪ Request for Routing
Folder 11: W.G. Avery Body Co., Inspection File 1950
▪ Copy of Contract
▪ Copies of vendors shipping documents
Folder 12: Fontaine Truck Equipment Co., Inc, Fiscal Folder, 1950
▪ Payments of the Termination Settlement
Folder 13: Fontaine Truck Equipment Co. Inc, Purchasing Folder, 1950
▪ Copy of Contract
▪ Copy of Termination Settlement
▪ Purchasing Receipts
Folder 14: Robbins Tire & Rubber Co. Inspection File, 1949
▪ Copy of Contract
▪ Correspondence with contractor and resident inspectors
▪ Copies of shipping documents
▪ Shipping Instructions
Folder 15: W.G. Avery Body Co. Inc, Purchasing File, 1950
▪ Contract Agreement
Folder 16: W.G. Avery Body Co. Inc, Fiscal File, 1950
▪ Copy of Contract
▪ General Correspondence pertaining to Funds
Folder 17: W.G. Avery Body Co. Inc, Inspection File, 1950
▪ Correspondence with contractor and resident inspector
▪ Copies of Vendor’s shipping documents
Folder 18: W.G. Avery Body Co. Inc.
▪ Copy of contract
▪ Purchasing Receipts
Folder 19: W. G. Avery Body Co. Inc., Purchasing File, 1950
▪ Copy of Contract
▪ Change Orders and Supplements
▪ Original of All Correspondence to contractor
▪ Copies of all correspondence to contractor
Folder 20: Fontaine Truck Equipment Co., 1949
▪ Copy of Contract
Folder 21: Fontaine Truck Equipment Co., Purchasing File, 1950
▪ Change orders and supplements
▪ Copies of written bid
▪ Copy of notice of award
Folder 22: Robbins Tire & Rubber Co., Fiscal File, 1949
▪ Partial Payment Records
▪ Sub-Allotment
▪ General Correspondence pertaining to funds
Folder 23: Robbins Tire & Rubber Co., Purchasing File, 1949
▪ Signed copy of contract
▪ Copy of notice of award
Folder 24: Fontaine Truck Equipment Co., 1949
▪ Supplement number 2 to Contract
Folder 25-26: Robbins Tire & Rubber Co., 1949
▪ Contract
Folder 27: Fontaine Truck Equipment Co. Inc, Inspection File, 1949
▪ Copy of Contract
▪ Copies of vendor’s shipping documents
▪ Shipping instructions
Folder 28: Fontaine Truck Equipment Co. Inc, Fiscal File, 1949
▪ Copy of Contract
▪ General Correspondence pertaining to funds
Folder 29: Board of Control, State of Florida, Purchasing File, 1949
▪ Lease contract with University of Florida
▪ All change orders and supplements
▪ Original of all correspondence from contractor
▪ Copies of all correspondence to contractor
Folder 30: Dorsey Trailers, Inspection File, 1949
▪ Maintenance Manual and Parts List for 12-Ton Semi Lowbed Trailer
▪ Copy of Contract
Folder 31: Board of Control, State of Florida, Purchasing File, 1949
▪ Lease contract with University of Florida
Folder 32-33: Dorsey Trailers, Purchasing File, 1949
▪ Contract
▪ Award Board Minutes
▪ Original of all correspondence from contractor
▪ Copies of all correspondence to contractor
Folder 34: Fontaine Truck Equipment Co., Inc, Inspection File, 1949
▪ Copy of Contract
▪ Copies of vendor’s shipping documents
▪ Shipping instructions
Folder 35: Fontaine Truck Equipment Co., Inc, Fiscal File, 1949
▪ Copy of Contract
▪ General correspondence pertaining to funds
Folder 36: Board of Control, State of Florida, Purchasing File, 1949
▪ Lease Contract
▪ Change Orders
▪ Original of all correspondence from contractor
▪ Copies of all correspondence to contractor
Folder 37: Board of Control, State of Florida, Fiscal File, 1949
▪ Copy of Contract
▪ Change orders and Supplements, affecting the dollar value of the contract
▪ General correspondence pertaining to funds
Folder 38: American Cast Iron & Pipe Co, Purchasing File, 1949
▪ Copy of Contract
▪ Original of all correspondence from contractor
▪ Copies of all correspondence to contractor
Folder 39: Higgins, Inc. Purchasing File, 1950
▪ Copy of Contract
▪ Original of all correspondence from contractor
▪ Copies of all correspondence to contractor
▪ RAD Order
Folder 40: American Cast Iron & Pipe Co, Fiscal File, 1949
▪ Copy of Contract
▪ Schedule of Collections
Folder 41: Higgins, Inc. Inspection File, 1950
▪ Copy of Contract
▪ Correspondence with Contractor and resident inspectors
▪ Copies of Vendor’s Shipping Documents
Folder 42: Higgins, Inc. Fiscal File, 1950
▪ Copy of Contract
▪ Change orders and Supplements
▪ General Correspondence pertaining to funds
Folder 43: Higgins, Inc., 1950
▪ Supplement Number 3 to Contract
Folder 44: Dorsey Trailers, 1949
▪ Copy of Contract
Folder 45: Dorsey Trailers, Fiscal File, 1949
▪ Copy of Contract
▪ General Correspondence pertaining to funds
